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Productivity is key to the success of any business. According to a recent survey, most employees resolved to work remotely after the Corona Virus global pandemic.
Remote working jobs make it difficult for an employer to know if the employees are doing the right thing. So, how do you keep track of your employees’ working hours in such a situation?
Without further ado, the following tools could help you track and monitor your employees’ productivity.
1. Set Expectations and Deadlines
Regardless of your industry, your workers should know what you expect from them and at what time. Failing to set clear deadlines and expectations can lead to poor time management, affecting the business’ productivity. Remote workers are most affected when it comes to meeting deadlines with time-bound projects. Thanks to technology, employers can easily schedule tasks online with their teams. For instance, you can use TimeCamp to stay in touch with employees throughout, ensure they are doing the right thing, and remind them of deadlines. For a fact, setting clear expectations and deadlines is just a step close to a successful business.
2. Track their Attendance
With the various advancements in technology, employees do not have to write emails and letters to the human resource manager to ask for leaves and so on. Using employee time clock software makes it easy for the employer to track the absentees from anywhere. This software comes in handy because some organizations have so many employers, and they can find it challenging to manage their attendances. First, both physical and remote employers can easily click in when they start their day and click out after work. They can easily apply for holidays and leave online using the software. Moreover, the software monitors employees who work extra hours to get gifts and appraisals during payment.
3. Use Employee Monitoring Software
Companies use the employee monitoring software to monitor remote employees’ web and app usage. The software ensures compliance with the organization’s laws and acts thus reducing waste of time and absenteeism. The managers and administrative staff are given real-time access to the software for easy monitoring. Such software includes:
- Time Doctor
- Rescue Time
This software secretly tracks employee activity on different applications and websites during working hours. They can even take screenshots of random screens and send pop-up messages asking them why they are not working. Most companies use such software with built-in intelligence to synchronize every detail about an employee. One significant benefit of the monitoring system is that it ensures that the employees are motivated and committed to achieving their goals.
4. Ask for Regular Task Updates
As a determined employer, keep track of your employees’ progress by asking for regular updates. Know who is working on which piece of work and ask them to report all the assigned tasks. Communicating updates will not take much time, and even better, it is to your advantage. You will know who among your remote workers is lagging and why.
Also, develop an attitude of providing regular weekly or quarterly feedback. Constructive feedback once in a while makes the employees know what they need to change, thus improving their performance at work and can also help increase income for your business due to the fact that employees become more skilled when regular task updates are asked of them. Moreover, congratulate over-achievers and reward them with gifts; such integrations make the employees serious with their work.
5. Create Task Lists
As an employer, you will not be there to supervise your employees when they are working and earning from home. However, you need to have an updated list of all the tasks that each employee is expected to handle at a given period. Working without a task list is not advisable as employers may miss out on important assignments. Encourage your employees to update you when done with a task so you can cross it off in the list. One key advantage of a task list is its ability to distribute tasks to employees equally. For instance, it ensures that all tasks are balanced in that one individual is not getting many high-level projects compared to others. This simple technique is effective and enhances productivity.
Dealing with remote employees can be overwhelming sometimes, especially if you are not familiar with various employee tracking tools. However, please pay special attention to the tips mentioned earlier implement them in your organization to keep an effective track of your remote employees’ working hours.